NOTICE OF ANNUAL GENERAL
MEETING
AT
THE GABRIOAL GOLF & COUNTRY CLUB
1.
Call
to order.
2.
Appointment
of Parliamentarian and Scrutineers.
3.
Approval
of Minutes General Meeting
General
Meeting
4.
Business
arising from Minutes.
5.
President’s
Report.
6.
Treasurer’s
Report.
7.
Special
Resolutions.
8.
Executive
Committee Recommendations to Members.
9.
Election
of Officers.
10.
New
Business.
SPECIAL RESOLUTIONS:
The following changes to the Constitution are presented for approval of the members:
SPECIAL RESOLUTION NO. 1:
5. (a) Resident members are
persons residing on
MOVED: Clause 5. (a) be amended by deleting the words “including
Nanaimo South to but excluding the Town of
AMENDED PARAGRAPH 5.(a) would read:
5. (a) Resident members are
persons residing on
RATIONALE: This means in effect that resident members will be only those residing on Gabriola and the surrounding small islands including Mudge and DeCourcy. This change will not affect those members from Mudge or DeCourcy who were grandfathered under subsection (b).
Over the last 10 years a number
of new golf courses have opened in the
SPECIAL RESOLUTION NO. 2:
EXISTING CLAUSE: Part
4 – Dues, Fees and Assessments
18.
“Annual dues for a non-resident single playing member, couples or family
membership shall be one hundred ($100) less in each category than resident
member fees for that same category.”
MOVED Clause 18 be amended by deleting the
words “one hundred ($100) less in each category than resident member fees for
that same category” and inserting the words “based on the annual dues structure
as set at the General Meeting concluding the 2004 Annual General Meeting and
shall be increased forthwith by the same percentage as applied to resident
rates.”
AMENDED PARAGRAPH 18 would read:
18.
“Annual dues for a non-resident single playing member, couples or family
membership shall be based on the annual dues structure as set at the General
Meeting concluding the 2004 Annual General Meeting and shall be increased
forthwith by the same percentage as applied to resident rates.”
RATIONALE: The current wording of the Constitution
specifies that non-resident dues shall be $100 less than resident dues. With each increase to resident dues, the
percentage difference between resident members and non-resident members
decreases. The following example based
on single playing membership increased by 2.5% each year indicates the trend:
2004/05 Difference 2005/06 Difference
Resident $656 $675
Non-Resident $566
17.5% $575 17%
2006/07 Difference 2007/08
Difference
Resident $692 $709
Non-Resident $592
16.8% $609 16.4%
The
proposed Constitutional change will reverse this trend to provide more of an
incentive for new non-resident membership.
SPECIAL RESOLUTION NO. 3:
MOVED Part 2 paragraph (j) be added:
“Associate
members shall be persons nineteen (19) years of age and over who, upon payment
of current dues shall be entitled to use of the Clubhouse facilities. Associate members shall not be entitled to
vote at any Club meeting.”
RATIONALE: This
category of membership offered at a reduced rate will encourage greater use of
the clubhouse facilities and increase revenues without affecting the rights of
full members of the club. No initiation
fee would be required and there would be no reduction in green fees. This could have the negative effect that
current Social members who do not wish voting privileges would change their
membership to Associate.
SPECIAL RESOLUTION NO. 4:
EXISTING CLAUSE: Part
7 – Proceedings at Meetings
43.
“Notices
of General Meetings and the Annual General Meeting
to all members must be in writing by the Secretary and posted to the last known address of said member fourteen (14) days before the day of the said meeting. Such notice shall give the date and hour of the meeting, the place of the meeting, and state the purpose of the meeting, including an agenda of matters to be discussed.”
MOVED Clause 43 be amended by after the words
”Secretary and posted”, add the words “or electronically mailed (e-mail) to the
last known postal or electronic mail (e-mail) address of said member fourteen
(14) days before the day of the said meeting.”
AMENDED PARAGRAPH 43 would read:
43. “Notices of General Meetings and the Annual General Meeting to all members must be in writing by the Secretary and posted or electronically mailed (e-mail) to the last know postal or electronic mail (e-mail) address of said member fourteen (14) days before the day of the said meeting.”
RATIONALE: This updates the Constitution to allow
for a current form of communication as well as saving cost of printing and
postage. It is each member’s
responsibility to ensure their postal and e-mail address, if applicable, is
current in the Club records.
INCREASE IN DUES:
Dues be increased for the 2006/07 season by 2.5% (rounded to the nearest $5.00) to cover the cost of living.
The
Board recommends that no increase be applied to Social or Junior members.
Proxy
forms are printed on the back page of the Birdie. Please note that in order for
your proxy to be valid the proxy form must be completed and returned to me one
week before the date of the meeting, that is Monday, December 5, 2005. My fax number is (250) 247-0007, e-mail
attachment barbetgab@shaw.ca, mail to Secretary,
Gabriola Golf and Country Club, Box 239, Gabriola, B.C. V0R1X0, or delivered to
the Golf Club to my attention.
We
wish to waive reading of the Minutes of the General Meeting January 16th
and October 1st, which consist of 14 pages. They will be posted on
the Bulletin Board at the Club. If you
wish to receive copies for your perusal contact me at the above phone number or
e-mail address.
Betty
Neill,
Secretary.