December 2008 AGM
President's ReportThe A.G.M. is going to be held at 11:00 a.m. on December 14, 2008 at the Club. Please try to attend. Once we were up and running at full tilt, and the kitchen’s water problem was resolved, we had a great summer and early fall. It helped to have great weather and many new members. In fact this year we have more members than last, thanks in part to our monthly fee schedule. Friday Nights have been busier than any in the past few years. In fact Sarah reports that even our slowest Friday is much better than any Friday last year. Also the Sunday meat draw is being very well attended bringing in much needed revenue. With the water improvement, and new items on the menu, at a lower cost to us for groceries, we have finally made a little profit with the food. (This could be a first). The Board is looking at a way to set up a Trust Fund for members to facilitate estate donations. We are still at a discussion stage and would possibly have this fund managed by a minimum of 3 surviving Past Presidents. We are also preparing to ask members for a donation to this fund in appreciation of the use of our facility at no charge, and for our Club members providing refreshments, for funeral/memorial services. All in all, this has been a very good year for us although we did have a few unexpected expenses. We really appreciate our members but would also like to see some new faces at our Club functions.
Social Committee's ReportThe Holiday Season is fast approaching, and the Social Committee has some great events planned for you. December 6th is the day of our Christmas Party. We will be serving a traditional turkey dinner with all the trimmings. There will also be dinner music by Marilyn Smith and her 4 piece combo. As usual, cocktails will be served at 6 p.m., followed by dinner at 7p.m. New Years Eve will be a Gala Affair, beginning at 9 p.m. New Years Eve. This will be your chance to wear that favorite cocktail dress or gown. There will be munchies to nibble while you enjoy a beverage, and kick up your heels to the music of Dave ORama. Complimentary champagne will be served at midnight, followed by a light buffet. Tickets for both events are now on sale at the club house. Don’t forget to get your tickets for our beautiful gift baskets.
There are 3 this year, and they are crammed with over $100. worth of
goodies in each basket. So please come out and have some fun and support your club. Shirley Cerniuk House and Grounds
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The pleasure of volunteering! |
Alex Richard and Mike! |
All the way from Quebec! |
Best swing in town! |
Our famous cannon! |
 |
Manager's Notes
We have had an exciting year. With a lot of hard work from an extraordinary staff and a dedicated group of volunteers, it was a great success. It takes a lot of people, many hours to accomplish this task. It is wonderful to see that everyone plays a part, so that we can all play golf.
We have welcomed a lot of new members this year. They have brought a new energy and fresh ideas to our club. There is always a place for new ideas. It is really important that we hear from all members regarding a multitude of issues. There is a comment box on the bar at the clubhouse that I encourage everyone to use. There is also a forum on the website where you can share your ideas and feedback.
Sarah Kostiw, Manager
Membership
We have had 42 new people join the club this year. The latest newcomers are:
Kelly Wicks
Carolyn McWhinnie
Brian MacCaull
Tom Clarkson
Mark Froom
Welcome to all of you and we hope you will enjoy your memberships.
Anyone wanting a new bag tag can email me at membership@gabriolagolf.com and I will make one up and leave it at the clubhouse for you.
I have agreed to stay on as Membership Secretary for one more year, but will not make any promises beyond that.
I do not think, for one minute, that anyone is irreplaceable. Unforeseen circumstances may dictate a change at any time, so we strongly need new people to step up and get involved. Everyone has other obligations but more participation is needed if you want your club to get stronger and provide a stronger return on your membership dollar.
Please think seriously about what you can do for your club.
Marion Alexander
Membership SecretaryMembership Report
Power Carts
There is a group of members that are now looking into the possibility of building a permanent covered area for power carts. Some of our members have purchased electric carts that require a location for recharging the batteries. This has created a demand for such resources and since the future will be in mostly electric powered carts it is logical to look into the possibility of erecting such a structure.
At the moment, the plan is to create space for about eighteen carts and it would be located south of the maintenance shed, against the rock face towards the lake.
No final arrangement has been made regarding the cost and how to pay for it but it is planned to be done with donated material, labor, expertise and non club funds. More information will be available in the near future. For those interested in this kind of project or wanting to find more about it contact Andre Lemieux at: treasurer@gabriolagolf.com
Treasurer's Report
Link to the Financial Statements
Notice of AGM
NOTICE OF ANNUAL GENERAL
MEETING
AT
THE GABRIOLA GOLF & COUNTRY CLUB
AGENDA
1.
Call
to order.
2.
Appointment
of Parliamentarian and Scrutineers.
3.
Approval
of Minutes Annual General Meeting
4.
Business
arising from Minutes.
5.
President’s
Report.
6.
Treasurer’s
Report.
7.
Special
Resolutions.
8.
Executive
Committee Recommendations to Members.
9.
Election
of Officers.
10.
New
Business.
EXECUTIVE RECOMMENDATION TO MEMBERS
INCREASE IN DUES:
The Board recommends that dues be increased for the 2009 season
(as per the table below )to cover the cost of living.
The total revenue increase is 5%. Some categories will have increases of less than 5% while others will have increases of slightly over 5%.
The
Board recommends that no increase
be applied to Junior members.
Rationale: At the 2006 AGM the membership indicated that we should be moving towards a single membership system and that we should
be trying to reach that goal over a period of time. The easiest way to do it is to slowly bring the double member categories to an equal
level with the single categories. This year's dues increases are following that process.
Membership Annual Dues |
|||
Proposed Dues for 2009 |
|||
08 Dues |
Proposed |
Adjusted |
|
| Res. Single | 690.00 |
710.00 |
710.00 |
| Res. Couple | 1160.00 |
625.00 |
1250.00 |
| Res. Family | 1235.00 |
665.00 |
1330.00 |
| Non-res sngl | 585.00 |
600.00 |
600.00 |
| Non-res copl | 1015.00 |
545.00 |
1090.00 |
| Non-res fam | 1090.00 |
575.00 |
1150.00 |
Corporate |
800.00 |
850.00 |
850.00 |
| Junior | 100.00 |
100.00 |
100.00 |
| Social | 90.00 |
95.00 |
95.00 |
| Associate | 50.00 |
55.00 |
55.00 |
Proxy
form: Please note that
in order for your proxy to be valid the proxy form must be completed and returned
to me one week before the date of the meeting, that is Monday, December 8,
2008. My fax number is (250) 247-9841, e-mail attachment
is secretary@gabriolagolf.com,
mail to Secretary, Gabriola Golf and Country Club, Box 239, Gabriola, B.C.
V0R1X0, or deliver to the Golf Club to my attention.
We
wish to waive reading of the Minutes of the General Meeting December 30, 2007
. They will be posted on the Bulletin Board at the Club. If you wish to receive copies for your perusal contact me at 247-9938
or e-mail address as above.
Michelle Marks,
Secretary.
PROXY
If you cannot attend the Annual General Meeting December 14, 2008 but
would like to have a proxy vote entered, please complete this Proxy Form and
return it by
I, _________________________________________ a voting member in good
standing of the Gabriola Golf and Country Club, will be unable to attend the
Annual General Meeting December 14, 2008.
I hereby appoint ______________________________________, who is also a
member in good standing, as my proxy member and authorize him/her to vote on my
behalf.
Signature_______________________________________ Date______________________________
PROXY
If you cannot attend the Annual General Meeting December 14, 2008 but
would like to have a proxy vote entered, please complete this Proxy Form and
return it by
I, _________________________________________ a voting member in good
standing of the Gabriola Golf and Country Club, will be unable to attend the
Annual General Meeting December 14, 2008.
I hereby appoint _____________________________________, who is also a member
in good standing,
as my
proxy member and authorize him/her to vote on my behalf.
Signature______________________________________ Date ______________________________